Client Service Representative - Animal Care Center of North Jersey - Riverdale, NJ

Join the Team at Animal Care Center of North Jersey as a Full-Time Client Service Representative! Animal Care Center of North Jersey is seeking a compassionate, dependable, and motivated Client Service Representative to join our team full-time! Our Client Service Representatives are such an important part of our hospital. They are often the first person a client speaks with and the first friendly face they see when they walk through our doors. We are looking for someone who genuinely enjoys helping people, thrives in a busy veterinary environment, communicates with kindness and professionalism, and understands how important an exceptional client experience is to the overall care of our patients. Location: Animal Care Center of North Jersey62 Hamburg TurnpikeRiverdale, NJ 07457 Get to Know Our Hospital & Team Website:https://animalcarecenternj.com/ Meet Our Team:https://animalcarecenternj.com/our-team/ Follow Us on Facebook:https://www.facebook.com/animalcarecenterofnorthjersey/ About Animal Care Center of North Jersey Animal Care Center of North Jersey is a full-service veterinary hospital proudly serving Riverdale and the surrounding North Jersey communities. Our team is made up of dedicated animal lovers who are passionate about providing high-quality veterinary medicine while creating a warm, welcoming, and comfortable environment for our patients and the people who love them. Our hospital provides comprehensive veterinary care throughout a pet's life, including wellness and preventive care, advanced diagnostics, dentistry, surgery, anesthesia, dermatology, emergency care during regular hospital hours, and more. We believe excellent veterinary medicine goes hand in hand with compassion, communication, and building lasting relationships with our clients. Every member of our team plays an important role in creating that experience. Hospital Hours Monday: ClosedTuesday: 8:00 AM – 5:00 PMWednesday: 12:00 PM – 8:00 PMThursday: 12:00 PM – 8:00 PMFriday: 8:00 AM – 5:00 PMSaturday: 8:00 AM – 2:00 PM, 1st & 3rd Saturday of the monthSunday: Closed Why You'll Love Working Here 🐾 Supportive, collaborative hospital team 🐾 Opportunity to build meaningful relationships with clients and their pets 🐾 Established veterinary hospital serving Riverdale and surrounding North Jersey communities 🐾 Fast-paced environment where teamwork and communication matter 🐾 Leadership that values training, professional development, and growth 🐾 Opportunity to work alongside an experienced veterinary team providing comprehensive patient care 🐾 A role where your client service skills directly contribute to the experience and care of our patients Responsibilities Client Interaction and Communication Greet clients warmly and professionally, creating a welcoming and comforting experience from the moment they enter the hospital. Answer incoming phone calls and assist clients with questions regarding appointments, services, hospital policies, and general information. Schedule appointments, procedures, and surgeries while helping maintain an efficient hospital schedule. Communicate clearly and compassionately with clients throughout their experience with our hospital. Check-In and Check-Out Manage client and patient check-ins efficiently while confirming and updating necessary information. Process payments accurately and provide invoices and receipts. Coordinate smooth check-out experiences, including scheduling follow-up appointments and communicating applicable discharge or follow-up information. Help ensure accurate communication between clients and the medical team. Administrative Responsibilities Maintain accurate electronic and paper medical records. Complete administrative responsibilities including scanning, filing, faxing, data entry, and documentation. Maintain and update client and patient information within the hospital's practice management system. Assist with appointment and schedule management throughout the day. Client Education and Support Help clients navigate routine questions regarding preventive care, vaccinations, medications, and hospital services within the scope of the CSR role. Assist clients with forms, treatment plan communication, scheduling, and general questions. Provide patience, empathy, and support to clients who may be worried or emotional about their pet. Team Collaboration Work closely with veterinarians, veterinary technicians, assistants, and fellow client service team members to support efficient patient flow. Communicate changes, client concerns, special requests, and scheduling needs to the appropriate team members. Jump in where needed and contribute to a positive, collaborative hospital environment. More Than a Receptionist Our Client Service Representatives are much more than receptionists. This position is an essential part of the veterinary team and plays an important role in both the client and patient experience. Our CSRs need to be warm, friendly, professional, organized, knowledgeable, and comfortable managing multiple priorities and interruptions throughout the day. Veterinary medicine can be fast-paced and emotional. The right person for our team understands how to remain calm, compassionate, and helpful while balancing phones, appointments, client needs, communication with the medical team, and the unexpected situations that naturally happen in a veterinary hospital. Qualifications Excellent interpersonal and customer service skills with a friendly and professional demeanor Previous veterinary receptionist, Client Service Representative, veterinary assistant, or veterinary hospital experience strongly preferred Strong verbal and written communication skills Ability to multitask effectively in a fast-paced environment Strong attention to detail and organizational skills Comfortable using computers, practice management software, and Microsoft Office Ability to manage appointments, records, phone calls, and administrative responsibilities Empathy and patience when working with clients who may be anxious or stressed about their pets Dependable, team-oriented, and willing to support coworkers when needed Genuine interest in veterinary medicine and providing an exceptional experience for clients and their pets Compensation & Benefits Full-time position Salary based on skill set and experience Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Tuition Assistance Uniform Allowance Discounted healthcare for personal pets Come Grow With Us! At Animal Care Center of North Jersey, we know that exceptional veterinary care isn't only about what happens in the exam room. It starts with the person who answers the phone, welcomes a nervous pet parent, helps coordinate an appointment, communicates with the medical team, and makes sure clients feel cared for throughout their visit. If you love helping people and animals, enjoy being part of a collaborative veterinary team, and are looking for a full-time opportunity where you can continue to learn and grow, we would love to meet you! Veterinary Innovative Partners (VIP) is a network of veterinarian-owned-and-operated hospitals across twelve states. VIP is guided by a mission to provide veterinarians and their teams with all the resources, mentorship, and autonomy they need to thrive personally and professionally while giving pets the best possible care. Join the VIP family, where our team members are our top priority to ensure best-in-class personalized care, ownership and accountability, trust, and an exceptional work environment Stay connected with VIP!Follow Veterinary Innovative Partners on LinkedIn for the latest career opportunities, team stories, and behind-the-scenes looks at life in our hospitals.